Dropbox is a cloud-based service, used to store data like files and folders with its complex security.
Dropbox provides a feature for synchronizing the data on devices and members of the team.
It is used to gain access the document with multiple members of a team, as per the rights and permission given to members by the administrator as they can edit the files.
Dropbox allows you to view dropbox logs like viewing the history report and activities done by the users in the dropbox, for security-related reasons or investigation purposes.
Data stored in the dropbox can be viewed through a variety of means like websites, API, and desktop applications.
How to check the events logs, let’s discuss them below step by step.
Here, there is a complete tutorial on how to use Dropbox, check out the video.
How Do I View My Dropbox Logs?
1. Check Your Events Log on Dropbox
If you want to check the dropbox event logs due to security-related reasons or if any event has occurred within your shared members.
Like any changes made to the files, deleted files, files moved to some other folder, permissions assigned, permissions removed, added files, and moved files.
If you want to investigate it, then you should view dropbox logs or events logs. Steps to check?
- Open your chrome browser and go to www.dropbox.com/events.
- Sign in to your Dropbox account.
- Once logged in, click on the “Events” tab and select “All Events”.
- Check the log for all the events, as well as the date and time of the event.
Once you are in event logs windows, you will see all the recent events for your entire account.
If you want to check the specific dropbox event log and you know the date and time of the event, you can filter it out easily.
On the right side of the dropbox window, you are given a drop-down menu along with a date picker.
Put your input as per your needs and get the audit trails of the event, only information regarding sign-ins or what files were downloaded won’t be accessible.
Also Read: How To Check Twitch Chat logs and Message History
2. View The Activity Log on Dropbox
In dropbox, the activity log feature allows the dropbox owner to view the activities done by the members of a team as well as of the owner.
The activities like what folders and files are added, deleted, edited, renamed and shared with others.
In case there are many activity records in the logs, you get an option to select the desired log you want to see.
Step to check the activity logs as follow:
- Go to www.dropbox.com.
- Sign in to your dropbox account with the credentials.
- Once open, on the bottom-right of the window, you can see the Activity tab, just click on it.
- A recent activity history will be seen on the screen.
This dropbox Activity log gives the details or allows to keep a track of how the files or folders are being shared and accessed within the team.
The owner of the file and members who have got the rights to edit access can view the activity logs in dropbox. Members who can view access can’t view the activity logs.
A downloaded file and edited outside dropbox does not create any history in the activity logs.
3. Check the security logs Of Connected Devices
Sometimes it’s beneficial to check the security logs in the drops, just to verify the devices connected to a particular dropbox account and also the number of browsers connected to it.
Along with device name, device IP address, device location and login date and time audit trails.
If you see the device or browser is not looking right then should immediately view the events and activity logs for any changes that have been done in the dropbox in terms of permission.
Steps to check the security logs of connected devices and browsers in the dropbox.
- Open the chrome browser and go to www.dropbox.com/account.
- Then click on the Security tab.
- In the Security tab you will see the Web Browser section:
- Browser connected.
- Location of the sign-in.
- When the sign-in occurred.
- “i” button to check the IP address.
4. Scroll down to the section Devices to see:
- Device name.
- Location of the device.
- When the device is connected to your account.
- “i” button to check the IP address.
5. And the last is the Connected Apps section information on apps that have permission to see your Dropbox information.
Additional features in Dropbox Business Account
- Business Insights Dashboard
The dashboard allows the administrator to view the team’s activity and how the team is using the dropbox.
The business dashboard shows the activities of members, who have accessed the files, edited the files, deleted files, and shared or rename files.
The dashboard shows team activity logs of the team members for only 28 days.
The admin console also provides the information on shared folders, files and shared links to at least two members that had activity over the past 28 days.
Steps on how you can view the team activity in the Business dashboard.
To View Team Activity
- Go to chrome browser www.dropbox.com and log in with administrator ID and password.
- Once logged in, in the left sidebar, click Admin Console.
- Click on the Activity option.
- Filter the results as per your needs to view the activity you want to see.
- Team Activity Log
The dashboard allows the administrator to view the team’s activity and how the team is using the dropbox.
The Business dashboard shows the activities of members, who have accessed the files, edited the files, deleted files, and shared or rename files.
The dashboard shows team activity logs of the team members for only 28 days.
The admin console also provides the information on shared folders, files and shared links at least two members that had activity over the past 28 days.
Steps on how you can view the team activity in the Business dashboard.
To View Team Activity
- Go to chrome browser www.dropbox.com and log in with administrator ID and password.
- Once logged in, in the left sidebar, click Admin Console.
- Click on the Activity option.
- Filter the results as per your needs to view the activity you want to see.
Filtering Activities results:
- To filter activities, click on add activity as you can see.
- You can filter desired activities by date range, people name, content, or activities.
- Insert a specified date range to view the activity.
- Click on members and insert a name to view their recent activity in the dropbox.
- Add any keywords next to the content like Scan files, folders, or Paper docs to get activity logs.
Activity Logs And Reports in Admin Console
The administrator has all the privileges to access the event logs and reports within the admin console.
Admin can check all apps that are being used in the dropbox and can take action accordingly.
Admin can view the devices that are connected to the dropbox account and access the files and folder.
Admin can view members, team folders, team policies, and team profiles from the activity log report.
Activity logs can also provide the details about any event action that took place, admin can view it by inserting the exact date and time, concerned members’ names and other details about the event.
The activity report log also provides the details of who has two-factor authentication enabled and who don’t.
How Export An Activity logs Report
- Go to chrome browser www.dropbox.com and log in with administrator ID and password.
- Once logged in, in the left sidebar, click Admin Console.
- Click on the Activity option.
- Filter the results to select the date range that you would like to export.
- Click on create to generate a report.
- You will receive an email in CSV format called Dropbox Business report.
- Team Sharing logs Activity Reports
Administrators can view at any time, how the rights are being used by the team member, like when files download, added, deleted, reviewed, copied, moved and restored.
Dropbox Business administrators can see how the members are sharing the folder and files within the company and outside the organization.
Administrators can view what rights and permission are assigned to the member and the activities they are performing on the dropbox. Whether they are deleting, adding, modifying etc.
The Dropbox Business admins have full authority to access the team folders as well as files in the dropbox.
How To View Sharing Events Activity
- Go to chrome browser www.dropbox.com and log in with administrator ID and password.
- Once logged in, in the left sidebar, click Admin Console.
- Click on the Activity option.,
- and you can find sharing events and activities.
- To filter out the sharing events, select Sharing from the drop-down menu.
How To Check What Dropbox Plan You Handle
Dropbox service comes with 2 types of accounts: a personal account and a Business account.
A business account also referred to as a dropbox business team accounts, where more than two members are joined in the dropbox.
How To Check Your Dropbox Plan Type
- Go to www.dropbox.com in the chrome browser.
- Click on the login account, located in the top-right corner of the screen.
- Then click on your profile picture.
- Then click on the Settings option.
- You will find your plan type in the.
General Tab
Plan Tab
The General tab will give you the information on the current plan as well as the next plan.
It also shows the storage left in your plan, accordingly, you can upgrade to the business plan.
How You Can Upgrade An Individual Account To A Business Account
It’s an easy step to upgrade from an Individual Account to a Business account. Business accounts provide more user-friendly features compared to a personal basic account.
In a business account, you can keep better control over the company’s data, you can remove rights and permission assigned to the team member when they are no longer part of a team.
You even get more security and collaboration features for your team members.
Business accounts provide additional features including longer version history, more space, email and chat support, and admin management tools for better control and visibility.
How To Downgrade From Dropbox Business To A Personal Account
How Administrator Can Convert A Team Member’s Account
- Go to www.dropbox.com and log in using administrator credentials.
- In the top left sidebar, click on the Admin Console.
- You will see the Members page, just open it
- Then click the gear icon next to the name of a person that you would like to remove.
- Select the Delete member option.
- Then click Convert to individual Dropbox Basic accounts instead.
- And then select Convert Account.
FAQ
1. How to delete recent activity on dropbox
You cannot delete the recent activities directly as there is no option given by the Dropbox developer, but to delete the recent activity on dropbox, you can either go to the deletion of the file one by one or you can delete the entire folder in the dropbox.
2. Can you see who viewed your dropbox logs?
With the viewer info option in the dropbox, you can see if any of your team members is currently viewing a file. And also you can view when someone last viewed the file depending on the Dropbox.
3. Can the dropbox admin see my files?
In Dropbox’s business plan everything is private even an administrator cannot view the files of users, as he needs to sign in as a user. Other team member cannot access the files unless the admin shares the files using a shared link.
4. What is a Dropbox business team?
It is a team folder which acts as a powerful tool for the team members, where team members can share their files and folders that makes available to all the members of a team. Data gets automatically synced in the team folder.
5. What is Dropbox Event Log
The Dropbox event log enables you to view information on a specific activities for individual dropbox folders.
The event log tracks when users create, delete and restore dropbox folders.
Conclusion
Dropbox showed amazing performance in cloud data storage and ease of accessing files and folders.
Dropbox Logs allows users to share their files secure and folders among their teams.
Dropbox provides logs of the events and activity log to ensure the security of the data
Personal accounts have access to their own events log and their activity reports.
Dropbox provides limited access to personal accounts as compared to Business Plan accounts.
But in a Personal account, you can see what devices and browsers are connected to the account and access the dropbox folder and files.
Dropbox administrators get access to history, event logs and activity logs and also allow the users what permission to allocate for specific files or folders.
Any changes made in the files and folder will be recorded in the dropbox event log record.
